General Retention Schedules

General retention schedules are designed for record types that are common to many units of the university. An example is a departmental equipment purchase file.

University Archives is proud to announce the new Human Resources Records Retention Schedule! Please click on "Human Resources Records" below to view the revised retention schedule. This retention schedule replaces all previous human resources retention schedules. If you have any questions regarding the new schedule, please contact University Archives at archives@msu.edu or 517-355-2330.

University Archives has created instructional video tutorials to assist the university with using the new records retention schedule. These videos are available here.

Fiscal records

Schedule Number: 102.98
Schedule Approved Date: General
Title: Fiscal Records—Departmental Originals
Disposition: FY + 6 years
Disposition Description: Cut off at end of the fiscal year. Maintain in office one year or until audit is complete, then files can be sent to archive for the remaining five years.
Functional Category: Fiscal
Description: These records are unique, original financial records retained in the creating department. They are not copies, nor are they copies of materials maintained by any other office on campus.
Offices: Any

Schedule Number: 104.98
Schedule Approved Date: General
Title: Fiscal Records—Departmental Copies
Disposition: FY + 2 years
Disposition Description: Retain in office of creation for the duration of the retention period, then destroy.
Functional Category: Fiscal
Description: These records are copies of documents retained for departmental use only, when the original was sent to the Controllers Office directly or submitted via Kuali Financial System.
Offices: Any

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