Active and Inactive Records
Active records are those documents currently being used by a business unit or department on a daily or monthly basis. These records are retained at the department. If all or part of a record or record series is used on a continual basis, the entire record series is considered active. Typically, if a unit or department needs to reference a record series more than once every three months, it is considered active.
Inactive records are either archival or scheduled for destruction. Archival records are those considered to be of enduring historical value to the university.
Inactive records are used no more than a few times a year. These records are identified on the retention schedule and can be sent to UAHC after they have been retained at the department for at least one year after the date of their creation.