Collecting and Transferring Materials
What to collect
Photographs, newsletters, reports, meeting minutes, correspondence, scrapbooks, film, video, and audio are all welcome. Material may be digital or paper. Any amount of material is accepted—from a sheet of paper to boxes of records.
How to transfer material
- Make a list of the types of material and their respective quantities.
For example: 1 envelope of 15 photographs, 2 scrapbooks, 1 filing cabinet of meeting minutes and treasurer’s reports.
- Call or e-mail Sarah Roberts, assistant archivist, at MSU Archives, 101 Conrad Hall, (517) 355-2330, e-mail email@example.com. She will determine the best way for you to transfer your material. If you need boxes for packing, they will be provided. If there is a large quantity of materials, you may be asked to pack them and enclose a list. If you need someone to pick up the materials, MSU Archives will work with you to arrange this service.
- The appropriate officer of the group sending the materials will sign an “instrument of gift” form to officially transfer the material to MSU Archives. The group transferring the material will receive a copy of the form.
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